Canvas course enrollments

On Wednesday 9/2/15, CELT shared the information on the new process for managing Canvas course rosters.

Good afternoon all,

We wanted to share some exciting news that will simplify the management of Canvas course enrollments. Enrollments are now automated and reflect student course additions, drops, and withdrawals from the previous day. For example, changes made up to midnight on Wednesday will be reflected on Thursday.

Please do not adjust manually your Canvas rosters.  If a student is missing from your roster, s/he has not registered for your course or has not yet submitted a signed schedule adjustment form to the Registrar’s office in Elliot. As always, WebAdvisor is the up-to-the-minute authority on course rosters.

Thank you to Mike Nieckoski (CELT), Dana Clark (Mason Library), and IT for their work on this project.

Bb-to-Canvas update

We’ve had a few questions asking about how to unpublish a Canvas course so we’ve created a handout which is pasted in the table below, and is in the “Getting to Know Canvas” course under “Canvas Tips”.

The other thing you should do is clean out your Canvas Inbox so when you return it’s not cluttered with conversations from previous semesters. Here is how to Archive Conversations.

Finally, “files” has been updated so you can now search for files by name, sort by date created, and publish/unpublish like other course items (assignments, quizzes, pages). Don’t forget you can drag-and-drop multiple files from your computer into Canvas files.

As a reminder Blackboard’s last day is 5/31. Steps for saving content, exporting the gradebook, and downloading student assignments is at the bottom of this page.

Options How Why
Unpublish the course

You can unpublish your course by clicking the unpublish button in the default Course Home Page sidebar. However, once your course contains a graded submission, you can no longer unpublish your course.

Unpublished and Publish buttons are on the default course home page. Unpublishing your course removes it from the students’ course menu. Course materials are no longer accessible.
Term End Date + participate check box + visibility check box

This serves as the unpublish option if there are graded submissions.

Go to settings on the course menu bar.

Under the course details tab enter a term end date.

Select the following 2 checkboxes:

“Users can only participate in the course between these dates” and “restrict students from viewing course after end date.”

Click “update course details”

The combination of these three actions will remove student access to the course.
*Term End Date

When a term end date is used, the course is placed in a read-only state. This means that the course is not available for submitting assignments, posting discussions, uploading files, grading, or any other action-based task within a course.

Students can still view all content.

Go to settings on the course menu bar.

Under the course details tab enter a term end date.


Scroll to the bottom of the screen and click “update course details”


Leaving course materials accessible allows students to refer back to important content. This is especially helpful as they can refer back to courses as they progress through their academic career.

See *Term End Date options below if you want to leave some material available but hide other material such as assessments.

*Term End Date options

You can leave your course open for students but you have options for hiding selected content such as quizzes, assignments and other assessments.


Go to settings on the course menu bar.

Click the navigation tab

Drag items such as quizzes to the bottom of the page to hide them from student view.

Click “save.”

Do Not do the following
Do not reset course content

Resetting the course deletes all course content and it is irreversible. Furthermore it changes the course Canvas ID# which impacts student enrollments.

Do not conclude course

A concluded course will no longer appear in the main course list in Canvas.  Instead, it will show up in previous enrollments for both instructors and students. Students will no longer have access to the course, and instructors will have access to the course as read only.

Blackboard – Saving course materials
Faculty who have content on Blackboard will have to download and save it before the end of May 2015. There are several ways in which to do this but here are the steps we recommend:  (Tip 2/09/2015)

Blackboard – Exporting your grade center
It’s good practice to back-up all Blackboard gradebooks in case a student decides to dispute a grade and it’s recommended that you keep this information for at least one year. This is more important than ever as no previous student data will be migrated into Canvas. After May 31st 2015 you will no longer have access to this information unless you save it.

Blackboard – Downloading student assignments
If you have a need to review student assignments after Blackboard is longer available (May, 2015) then the only way you will be able to do this is to save them outside of Bb. You can choose to download all or only selected submissions as a single .zip file. Each submission is saved as a separate file within the .zip file.

Study Hall – drop in sessions are listed below:
May 14th Thursday 12-2pm
May 19th Tuesday 12-2pm
May 20th Wednesday 10-12pm


The Canvas 2015 workshop and Study Hall schedule has been posted so sign up now! Some of the highlights include “Canvas Day”, two days with back-to-back workshops that continue into the early evening. Canvas Days are Wednesday, January 7th and Thursday, January 15th.

With over 40 workshops and 18 Study Hall sessions including some evening and Saturdays there should be ample opportunity for people to learn all about Canvas. If you have suggestions for topics let us know and we’ll do our best to include them.

Questions or topic suggestions? Contact us at


This is a reminder that faculty currently teaching with Blackboard this semester (fall 2014) will be moving to Canvas in the spring with the rest of Keene State faculty.

For faculty new to Canvas, we have “Introduction to Canvas” and “Migrating Blackboard Materials to Canvas” workshops scheduled for the end of this month and will ramp up the workshop selection as the spring semester gets closer.


Below are some significant changes that students and instructors will notice when they log into Canvas.

  • The Assignments link has been removed from the Global Navigation at the top of the Canvas page. Instead students and instructors will access assignments from within each course.
  • The Settings link has been removed from the black help bar at the top of the screen. The link to personal settings is still available by clicking on your Name in the black help bar.
  • The Bb Collaborate link on the course menu has been renamed to
    Video Conferencing.
  • The scroll bar in the email recipient list is now functioning so there is no need to rely on the mouse scroll wheel.


Due to some changes in how Canvas handles roster management, CELT has developed a process by which faculty can remove students who dropped or withdrew from their course. Below is the email sent to faculty teaching on the Canvas platform in the fall of 2014 (9/2/2014).

Removing students from class rosters in Canvas

Due to changes in Canvas, CELT has developed a process for faculty to request removing students from their Canvas course rosters for Fall 2014. This includes removing students who have dropped and students who have withdrawn.

Please verify your roster(s) in WebAdvisor. Follow the link below and complete the form (your email, course information, list of students to remove). You will need to complete the form for each course you are teaching. After submitting the form, you will be provided the link to complete another.

Click on this link to manage a course roster:

Please note that:

  1. Web Advisor contains the most up-to-date information about your course rosters.
  2. Removing a student from your Canvas course roster does NOT officially remove them from the course, only from Canvas. Students wishing to withdraw from a class need to follow official College procedures.


CELT created a *”Canvas for Students” quick start guide that addresses Canvas settings, notification preferences, help resources, and a few other important things KSC students should know. Consider sharing the link to the PDF with your students. 

Students will be enrolled in their fall 2014 Canvas courses by the end of the day, Friday 8/22.

* last updated 8/2014.