This time of year faculty often ask about options for digitally scheduling advising sessions. Tired of paper signup sheets, many faculty want a quick and simple way for advisees to schedule a block of time to meet, low-cost-no-cost, straightforward, and removes time-blocks once someone has signed up.
Here are four tools including pros and cons for each but if we’ve missed one that you can vouch for let us know and we’ll add it to the list.
|Technology||Pros and Cons|
Scheduler is part of the Canvas calendar and creates appointment groups (collection of individual appointments) for sign up.
Instructor setup: https://community.canvaslms.com/docs/DOC-2640
Student signup: https://community.canvaslms.com/docs/DOC-3652
|Pros: straightforward setup for instructors, easy signup for students
Cons: scheduler is designed to be used for students in an existing course.
Tip: there is an iCal calendar feed that can be imported into Outlook or Google Calendar.
People can book sessions with you all by themselves using the booking page that comes free with every Setmore account. You can enable your students to schedule appointments with you. Schedule appointments on the go with the free Android and iOS apps.
Thank you to Lisa Prospert for the recommendation.
| Pros: elegant interface, sends email reminders to schedule owner and recipients, easily integrates with Outlook and Google Calendar, free, mobile friendly.
You can monitor the sign up list as it is filled and students can quickly see which time blocks are already taken.
|Pros: slick and does what you’d expect a digital signup tool to do, free, easy for students to signup
Cons: contains ads
Pages is an editable wiki and can be setup so that students can add content. Instructors can add a table of dates and times and ask students to signup for time blocks.
How do I create a page: https://community.canvaslms.com/docs/DOC-1842
|Pros: straightforward setup
Cons: since anyone can add content to the wiki anyone can also accidentally delete content so it’s important to use clear instructions.
Tip: use the notify users that this content has changed to stay on top of any edits.
Google Docs are similar to Canvas Pages but are part of the larger Google suite of tools and are designed for collaboration.
Google share settings:
|Pros: straightforward setup, can be used independent of Canvas
Cons: since anyone can add content to the wiki anyone can also accidentally delete content so it’s important to have clear instructions.
Tip: instructors need a Google account but students do not. Use the share options so that anyone with a link can edit the document.